Event & Wedding Planning

Posted by Lino Dicecca on May 10, 2012

“I’ve been using On The Move since they first began and from small events to large galas, they have never gone above and beyond the call of duty to supply great food, gracious staff and incredible party advice. Don and his team definitely take customer service to a new level which has only helped my events to be better than I could have hoped!”

Planning an event or catering experience is about understanding your state of mind. Your needs combined with the expectations of your target audience will lead to the most appropriate presentation of your mission, mandate and value proposition. However, coordinating an entire event can be overwhelming, expensive and extremely time consuming.

At On The Move A Catering & Events Company, our goal is to ensure that all aspects of your catering and event needs are addressed. In co-operation with some of our valued Clients, Friends and Associates, we are proud to offer a complete range of event-planning products and services including:

  • Venue Selection
  • Event Design and Décor
  • Printed and Electronic Invitations
  • Menu Creation & Selection
  • Staff
  • Flatware, Tableware and Glassware Rentals
  • Tents and Outdoor Games & Facilities
  • Gifts, Gift Baskets & Florals and Specialty items
  • Event Equipment Rentals
  • Audio-Visual Equipment Rentals
  • Entertainers & Musicians
  • Disc Jockey Services
  • Transportation
  • Photography & Videography
  • Security

Trust us, this list goes on and on, and we ask you…

The Question: Is planning an event the best use of your time?

The Answer: No. It’s ours. All you must do is ask.

Note: This complete line of products and services can be facilitated without booking our catering services. Our Staff and Associates are pleased to plan your event at any stage and for any length of time. Special rates apply.

  

Wedding & Event Planning Packages

Congratulations on the Engagement!

On The Move A Catering & Events Company can help you make the wedding planning process stress free and enjoyable. We offer coordination packages to help you at any stage of your planning, from Consultations to help you find the right venue to planning your full wedding, we are here to help you every step of the way.
  

Package 1: Consultation

This service is designed for couples that are planning on organizing their own wedding but at any stage of planning our professional event coordinators can assist you.

This can be a one time service or on- going service.

This session takes 2 hours and includes a telephone consultation prior to meeting in person.

Services offered but not limited to:

  • Selecting top quality vendors
  • Negotiating the best price
  • Constructing a budget and helping you stay on target
  • Theme Creation
  • Creation of wedding day itinerary.

Price: $150 for the first hour, $50 for every hour after

  

Package 2: Day of Coordination

This package is for those couples that have done the majority of the planning, but on the day of your special event you would like to relax and enjoy the special moments
having a professional handle all the details.

Includes:

*Pre- wedding coordination (up to 4 week prior to the event)
*Offering approximately 20 hours of services.

  • Personalized 4 week planning checklist to ensure no details are overlooked.
  • On The Move will act as the main contact for all vendors and suppliers six weeks prior to event, coordinating details, scheduling and reviewing all vendor contracts.
  • Provide unlimited advice and consultations via telephone and/or email.
  • Assist in planning the wedding day by creating a master itinerary/ timeline and provide suggestions on scheduling special events, activities, and assist in designing the floor plans etc.

Rehearsal Coordination

Includes:

* Up to 2 hours of professional rehearsal coordination.

  • Direct and assist with the ceremony procession, recession and organization of the wedding party.
  • Review key details of the wedding day and review receiving line procedure with wedding party and family.

Day of Event Coordination

Includes:

  • Coordinate and manage timing of all events with the venue, catering manager and key vendors.
  • Oversee all vendor commitments and make sure they fulfill services to your standards.
  • Distribute final payments and gratuities on your behalf to vendors and suppliers.
  • Placement of ceremony items such as signage, programs, candles, décor exc.
  • Transfer all ceremony items to reception location.
  • Placement of place cards, seating arrangement chart, menus, favors exc.
  • Cue ceremony musicians, DJ/ band, Emcee and guest speakers.
  • Provide assistance of final packing of wedding items and breakdown of the event.
  • Troubleshoot any problems that may arise.
  • Provide a bridal emergency kit.

Pricing: Minimum $750

  

Package 3: Month of Coordination

You have planned the wedding of your dreams, but on your special day you want to enjoy your special moments, not having to worry about the infinite details. Allow us to handle the details.

Offering pre-wedding coordination up to 6 weeks before event with approximately 27 hours of services.

  • Meet 6 weeks prior to conduct a final walk through of the ceremony and reception venues.
  • Discuss and plan rehearsal plans, wedding day details, vendor responsibilities and the remainder of the “to do list”. ( Approximately a 3 hour meeting)
  • Provide a 4 week planning checklist to ensure no details are overlooked.
  • Meet with you 3 weeks prior to the event to finalize and coordinate details of the itinerary, production schedule. (Approx. 1 hour meeting).
  • On The Move will act as the main contact for all vendors and suppliers six weeks prior to event, coordinating details, scheduling and reviewing all vendor contracts.
  • Provide unlimited general advice and consultations via telephone and/or email.
  • Create the master itinerary/ timeline and provide suggestions on scheduling special events, activities, and assist in designing the floor plans etc.

Rehearsal Coordination

Includes:

* Up to 2 hours of professional rehearsal coordination.

  • Direct and assist with the ceremony procession, recession and organization of the wedding party.
  • Review key details of the wedding day and review receiving line procedure with wedding party, family and friends.

Wedding Day

Includes:

* 1    additional wedding day assistant
* up o 10 hours of onsite wedding coordination

  • Coordinate and manage timing of all events with the venue, catering manager and key vendors.
  • Oversee all vendor commitments and make sure they fulfill services to your standards.
  • Distribute final payments and gratuities on your behalf to vendors and suppliers.
  • Placement of ceremony items such as signage, programs, candles, décor exc.
  • Transfer all ceremony items to reception location.
  • Placement of place cards, seating arrangement chart, menus, favors exc.
  • Cue ceremony musicians, DJ/ band, Emcee and guest speakers.
  • Provide assistance of final packing of wedding items and breakdown of the event.
  • Troubleshoot any problems that may arise.
  • Provide a bridal emergency kit.

Price: $1,450.00 (up to 350 guests) plus 13% HST

  

Package 4: Full Wedding Coordination

This package offers couples the opportunity to relax while their wedding is planned by a professional coordinator. We will be there every step of the way, from the development of the theme to the day of the wedding.

Included:

  • All services offered in the Month of Coordination Package
  • A vision board which will bring your wedding theme and colour scheme to life visually.

Price: Based on a percentage of the total wedding budget

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